Registrant Procedures
Attendees will pick up their registration credentials and tickets at the Registration Desk at the workshop site. Further details will be emailed to the participants.
Registration Cancellation/Refund Policy
Registration and accommodation cancellations received by June 30, 2024, are entitled to a full refund and less than $50 administrative fee. All refunds are issued via the same method used for payment. Refunds will be processed within 30 days after the conclusion of the event.
Registration refund requests made after June 30, 2024, will not be honored.
For further questions, please contact yiw_ismc2024@duke.edu
In registering for this event, I hereby grant to the Soft Matter Association of the Americas (SMAA), its affiliates and licensees (collectively referred to as “the Society”), royalty-free permission, including the exclusive worldwide, irrevocable rights in all languages, to reproduce in all formats, including, but not limited to print, microfilm, electronic, and/or CD-ROM, my likeness as shown in the photographs or recordings taken on me by official meeting photographers at the ISMC.
Further, I hereby waive my right to inspect or approve any copy that is used in connection with the photographs and releases and discharge the Association from any and all claims arising out of use by the Association of the photographers for the purposes of described above, including any claims for libel and invasion of privacy.
Badge Reprint Policy
1st Badge Reprint is done at no charge. Upon proper identification and confirmation of registration payment, a duplicate badge is issued.
For further reprints, an additional charge of $25 is paid (cash/credit card) before each duplicate badge is issued.
Volunteer/Conference Attendee Conduct Policy
SMAA expects its volunteers and ISMC attendees to display the highest qualities of personal and professional integrity in all aspects of their activities. Indeed, every conference participant has obligations to the public, to volunteer and staff colleagues, and to science.
Accordingly, and to foster a positive environment built upon a foundation of trust, respect, open communications, and ethical behavior, the SMAA Board of Directors has issued this Conduct Policy. It applies to SMAA Volunteers, those individuals conducting the business and affairs of the SMAA without compensation for that conduct, as well as to attendees at ISMC 2024. Volunteers and conference attendees should at all times abide by this Conduct Policy Specifically:
Volunteers should understand and support SMAA’s vision and mission.
Volunteers and ISMC attendees should contribute to a collegial, inclusive, positive, and respectful environment for their fellow volunteers and attendees, as well as for other stakeholders, including workshop vendors and staff.
Volunteers and workshop attendees must avoid taking any inappropriate actions based on race, gender, age, religion, ethnicity, nationality, sexual orientation, gender expression, gender identity, marital status, political affiliation, presence of disabilities, or educational background. They should show consistent respect to colleagues, regardless of the level of their formal education and whether they are from industry, government or academia, or other scientific and engineering disciplines.
Volunteers and workshop attendees should interact with others in a cooperative and respectful manner. Volunteers and conference attendees should refrain from using insulting, harassing, or otherwise offensive language in their ISMC interactions. Disruptive, harassing, or inappropriate behavior toward other volunteers, stakeholders, or staff is unacceptable. Personal boundaries set by others must be observed. Harassment of any kind, including but not limited to: unwelcome sexual advances, requests for sexual favors, and other verbal or physical harassment will not be tolerated.
Volunteers must obey all applicable laws and regulations of the relevant government authorities while acting on behalf of the SMAA. Likewise, workshop attendees must obey all applicable laws and regulations of the relevant government authorities while attending ISMC 2024. Volunteers and workshop attendees alike should also ensure that they comply with all applicable safety guidelines relating to public demonstrations.
Volunteers and workshop attendees should only use ISMC and SMAA trademarks, insignia, name, logos, and other intellectual property in compliance with SMAA regulations and directives as may be issued from time to time.
Violations of this Conduct Policy should be reported promptly to the SMAA Secretary or to the Chair of the SMAA Board of Directors. In cases of alleged persistent and/or serious violations of this Conduct Policy, the Board shall review the evidence and shall take such actions as may be appropriate, including but not limited to requiring volunteers to leave their volunteer positions: precluding volunteers from serving in ISMC volunteer roles in the future, requiring ISMC attendees to leave the workshop, and precluding conference from attending future ISMC meetings. SMAA, through its Board of Directors, reserves the right to pursue additional measures as it may determine are appropriate.
